6 Proven Steps to Achieve Process Compliance and Reduce Regulatory Risk

Governance, Risk & Compliance

Internal Controls (ICS)

1 min read

A simple procedure model for the introduction of an internal control system (ICS). A detailed description is also available as a white paper for download.

2 employees working on process compliance
2 employees working on process compliance

Introduction

Processes are an integral and value-adding part of companies. They are cross-functional activities whose handling is the responsibility of different competences and whose control can become complex and unmanageable with increasing numbers. Even minimal deviations within a work process can hinder proper execution and influence other work processes. Consequently, compliance with the proper execution of business processes has a high priority in companies. An internal control system (ICS) helps and ensures correct execution of work performance. It is seen as a control and monitoring system of risks in order to prevent possible damage to the company.

The internal control system is often seen as a time-consuming and bureaucratic management tool. However, in addition to the fulfilment of legal requirements, appropriate documentation and regular review of the ICS have become essential, especially for the sustainable safeguarding of the company’s existence. Moreover, it contributes directly to increasing the effectiveness and efficiency of business operations.

We would like to show you how to implement your ICS in six simple steps. You can also find an immediately available and detailed description of the individual steps in our whitepaper about how to following processes.

What is an Internal Control System?

An internal control system internal control system is understood to be the totality of all processes, methods and measures of an organization that are aimed at ensuring proper operational processes and preventing damage. The focus is on ensuring the achievement of business objectives while complying with requirements regarding effectiveness and efficiency, correctness of financial reporting and compliance with legal framework conditions.

Hint: Streamline your compliance strategy with compliance risk management  in 3 essential steps.

A procedure model for the introduction of your ICS in six steps.

If the internal control system is well embedded in the company, it can be operated with little effort and still deliver the required effectiveness.

With the following six steps, you are guaranteed to succeed in implementing your ICS:

Picture of the procedure model for the introduction of an internal control system (ICS)

Image 1: The procedure model for the introduction of an internal control system (ICS)

If you want to learn more about the individual phases, you can download a detailed description of the process model in PDF-format for free.

Get the industry proven Compliance tool.

Get the industry proven Compliance tool.

Frequently Asked Questions

What are the 6 steps to implement an ICS system?2025-08-13T06:52:15+00:00

To implement an ICS system, follow these 6 steps: 1) carry out scoping, 2) evaluate risks, 3) execute controls, 4) test controls, 5) define measures and 6) create reporting. These steps ensure structured internal control systems and help organisations maintain regulatory compliance and operational integrity.

What is an Internal Control System and what is its purpose?2025-08-13T06:55:24+00:00

An Internal Control System (ICS) comprises all processes, methods, and measures that ensure proper operations and prevent damage. It helps organisations achieve business objectives by promoting efficiency, accurate financial reporting, and compliance with legal and regulatory requirements.

Why is an ICS important for compliance?2025-08-13T06:58:10+00:00

An Internal Control System (ICS) is essential for compliance because it ensures adherence to legal, regulatory, and internal requirements. By standardising processes and mitigating risks, it supports transparency, audit readiness, and the achievement of business objectives across all organisational levels.

How to identify which processes require compliance monitoring?2025-08-13T06:59:29+00:00

Identify processes through regulatory mapping, risk assessment, audit history review, industry standard analysis, and stakeholder consultation. Focus on customer-facing processes, financial transactions, data handling, safety procedures, and any activities with specific regulatory requirements or high violation risks.

What are the biggest risks of non-compliance with business processes?2025-08-13T07:00:41+00:00

Major risks include regulatory fines and penalties, legal liability, reputation damage, operational disruptions, loss of licenses or certifications, customer trust erosion, competitive disadvantage, and potential criminal charges. Non-compliance costs often exceed compliance investment by 10-20 times.

How does process compliance support audit preparation and success?2025-08-13T07:02:21+00:00

Process compliance supports audits by maintaining organized documentation, ensuring control effectiveness, providing evidence trails, demonstrating ongoing monitoring, and establishing accountability frameworks. Well-implemented compliance systems reduce audit preparation time by 50-70% while improving audit outcomes.

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